Finance Officer

Finance Officer
Finance Officer

13 Outubro, 2020

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The overall purpose of the role of Finance Officer is to ensure the recording and reconciliation of all financial transactional data of the Country Office including the review and coding of financial information; the preparation and processing of documents and the disbursement of funds. This position will make banking deposits; compile, review, and maintain the accuracy of all financial information and maintain records. The position is based in Maputo, and reports to the Country Finance Manager or Senior Finance Officer.

Key Performance Areas

1. Budgeting – Management of Mozambique Budget

  • Budget Management in Mozambique
  • Updating and management of Mozambique budget in Adaptive
  • Support provincial Budget management
  • Support to provincial teams on budgeting
  • Budget vs Expenses analyze
  • Support Mozambique team in the elaboration of donor proposal

2. Purchasing – Coordination of the purchasing function 

  • Provide guidance and support to the Administrative Assistant to enter all invoices into a Purchase Requisition
  • Creates purchase orders
  • Deal with supplier queries regarding payments
  • Coordinate and manage the process to set up new suppliers in the accounting system
  • Maintain and update supplier information and do relevant background checks and terrorist/debarment checks 
  • Ensure that direct debits payment are checked to supporting documentation and correctly recorded 
  • Run the creditor report at month-end
  • Ensure monthly payment reports are produced for the cash
  • flow analysis
  • Maintain an updated list of preferred vendors for the country office
  • Provide confirmation to service providers to render services and/or goods upon approved requests
  • Ensure adherence to set timelines for payments to service providers and/or staff

3. Manage staff accounts

  • Establish and maintain a process for staff travel and salary advances 
  • Process Travel Requisitions and related staff advances
  • Processes Travel Expense Reports
  • Enter staff expenses into the accounting system (Reimbursements and/or advance liquidations)

4. Revenue/Income, debtors, and cashbook management

  • Check bank accounts and print statements
  • Ensure that internal bank transfers are correctly managed
  • Support the Country Finance and Administration Manager in the preparation of budgets

5. Reconciliations 

  • Prepare the monthly bank reconciliations for the main operating account for submission to the Country Finance and Administration Manager
  • Prepare monthly reconciliations of Payroll control accounts
  • Prepare monthly reconciliations of Payables and receivables accounts
  • Accruals and Prepayments reconciliation
  • Follow up on reconciling items above and pass correcting entries where necessary

6. HR records and Timesheet management 

  • Provide support to the Country Finance and Administration Manager in managing the timesheet submissions
  • Process approved payroll payment and ensure deductions are remitted to government departments
  • Update staff medical insurance

7. Assets 

  • Ensure update of the fixed asset and inventory sub-ledgers and general ledgers on a monthly basis
  • Liaise with the Admin Assistant to bi-annually conduct asset checks as per the asset register 

8. Month-end and Year-end close activities

  • Support the Country Finance and Administration Manager in liaising with the Finance and Administration Services to close the month-end in time and conduct all relevant reconciliations.

Qualifications and Experience:

  • Recognized Accounting/Business degree
  • CPA qualification is an added advantage
  • At least 5 years’ work experience in a related role

Competencies:

  • Focused and versatile team player that is comfortable under pressure
  • Excellent analytical and problem-solving skills
  • Good attention to detail, structured and process-driven
  • Excellent computer skills (including accounting packages, spreadsheets) 
  • Excellent interpersonal skills with the ability to work on own and within various teams
  • Ability to manage competing tasks, prioritize tasks  producing a high level of output consistently
  • Integrity, professionalism, and transparency
  • Fluent in English and fluency in a local language would be an advantage

mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.

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Closing Date: 8/11/2020

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